Work Orders & Approvals
Standardize every request through clear stages. Assign technicians, track time, and drive approvals with full visibility.
AI-Ready CMMS + Fleet Hub
Operations Intelligence Platform
Fleet · Maintenance · Procurement · AI
One commanding view for every asset, team, and workflow.
Mechaisens connects work orders, preventive maintenance, inventory, and procurement into a single live system. Submit WOs and PRs from Telegram, WhatsApp, or email — your team stays aligned without opening the console.
Trusted by operations teams running fleets, plants, and field services
Modules
Assets / Fleet / PM
Workflow
WO / PR / PO
Channels
Telegram / Email / App
2400+
Assets Monitored
Across all sites and modules
18500+
Work Orders Processed
Captured, approved, executed
97%
Average Fleet Uptime
With preventive maintenance enabled
34%
Avg. Cost Reduction
In maintenance spend after adoption
Core Capabilities
Every module an operations team needs.
From real-time work order execution to AI-assisted maintenance planning — Mechaisens eliminates scattered tools and gives every role a single source of truth.
Preventive Maintenance
Schedule PM tasks by date, operating hours, or mileage. Keep assets production-ready with automated reminders and compliance tracking.
Inventory & Procurement
Track parts usage, generate purchase requests, and maintain real-time stock visibility. Align spend directly with maintenance priorities.
Mobile Field Updates
Technicians capture photos, notes, and completion status from the job site. No laptop, no delays — the system updates instantly.
Dashboards & Reports
Measure response time, asset costs, and compliance rates. Export audit-ready reports for management and regulatory review.
Smart Alerts & Notifications
Route critical events to the right person via Telegram, WhatsApp, or email. Never miss a fault, overdue task, or approval bottleneck.
Industrial Digital Twin
See every machine, sensor, and workflow — live.
Mechaisens builds a real-time digital model of your facility. Every asset streams telemetry, triggers maintenance alerts, and feeds the AI engine — giving your team a live operational picture without complex integrations.
Live telemetry overlays
Temperature, pressure, cycle counts, and vibration displayed in real time over each asset.
Automated fault detection
Sensor thresholds trigger WO creation and escalation before breakdowns occur.
Asset health scoring
AI models score each machine's risk level using historical maintenance and live data.
Multi-site facility view
Aggregate across plants, yards, and field sites with per-location drill-down.
Fleet GPS Digital Twin
Track every vehicle, route, and fuel stop — live.
Mechaisens layers GPS telemetry onto a live digital map of your operations. See where every unit is, where it's heading, and flag delays, fuel inefficiencies, or route deviations before they become problems.
Live vehicle positions
Real-time GPS overlay with route progress, ETA, and load status per unit.
Fuel and refuelling tracking
Fuel levels, dispensing events, and consumption trends synced automatically.
Route deviation alerts
Instant notification when a unit leaves its assigned route or misses a waypoint.
Multi-site dispatch view
Coordinate dispatch across mines, plants, and construction sites from a single screen.
Workflow
Issue to resolution without friction.
Every request moves through a defined, auditable process — from field capture to management sign-off to completion confirmation.
01
Capture
Log faults via Telegram, WhatsApp, email, or the mobile app. Asset context, priority, and location attached automatically.
02
Approve
Route to the right manager or finance contact with clear context. One-tap approval from any channel — no portal login needed.
03
Execute
Assign technicians, allocate parts from inventory, and capture field updates with photos and notes from mobile.
04
Learn
AI surfaces patterns: recurring faults, overdue PM items, and high-cost assets — so the next cycle runs better.
Omnichannel Access
Run the system from Telegram, WhatsApp, or email.
Field teams submit, approve, and update work without navigating a dashboard. Every message is parsed, validated, and logged to the same workflow engine.
Operate without the portal
Run day-to-day workflows from the tools your teams already use.
What users do
- Create work orders and purchase requests in plain language.
- Approve, schedule, or request funding directly from chat or email.
- Attach photos, quotes, and completion notes from the field.
What the system does
- Validates inputs, links assets, and updates the workflow stage.
- Logs decisions and notifications with a full audit trail.
- Pushes WO/PR updates to managers automatically.
1
Technician reports a fault in Telegram.
WO created, asset linked, approver notified instantly.
2
Manager approves from Telegram.
WO moves to in-progress and triggers PR for parts automatically.
3
Accountant replies by email to approve funding.
PR status updates, finance log captured, WO notification sent.
Outcome: zero portal navigation. Full audit trail. Faster approvals.
Industries
Built for operations that can't afford downtime.
Mechaisens is purpose-built for teams running heavy assets, large fleets, and multi-site operations across demanding environments.
Mining & Quarry
Track heavy plant from crusher to haul road.
PM schedules tied to shift hours, parts consumption, and hydraulic cycles.
Crushers, conveyors, excavators
Construction
Keep plant available across multiple project sites.
Monitor breakdowns, inspections, and fuel consumption by equipment and site.
Cranes, compactors, generators
Fleet & Logistics
Stay ahead of service intervals and compliance.
Fleet inspection checklists, service history, and driver defect reports in one flow.
Trucks, tankers, trailers
Manufacturing
Reduce unplanned downtime on the production line.
Structured WO workflows and parts visibility to keep machines running to schedule.
CNC, presses, conveyors
ROI Calculator
Calculate your savings with Mechaisens.
Adjust the sliders to match your operation and see an estimate of annual savings from reduced downtime and workflow efficiency.
How much does downtime cost your operation?
Estimate annual savings from reduced breakdowns, faster approvals, and tighter parts control.
- Fewer breakdown hours through PM automation.
- Labor savings from optimized workflows and faster approvals.
- Longer equipment life with reliability tracking.
- Sensor data + AI analytics to prevent repeat failures.
- Less parts waste with real-time inventory visibility.
Select a solution
Technicians on shift?
8
12550
Assets managed?
120
10300600
Avg. downtime hours/asset/month?
4 hrs
01224
Cost per downtime hour?
$250
$50$1,000$2,000
You will save
$34,260
annually — estimated with Mechaisens
Request a demo
Avg. annual cost$187,000
With Mechaisens$152,740
Savings rate18%
Workflow labor savings$12,400
Equipment life + reliability$14,900
Sensor + AI analytics$7,900
Estimates shown in USD. Results vary by operation and adoption.
Analytics & Trends
Operational intelligence in every chart.
From uptime trends to asset health heatmaps — Mechaisens turns raw maintenance data into decisions your team can act on today.
12-Month KPI Trends
Uptime · WO Efficiency · Cost Saving
Uptime
WO Efficiency
Cost Saving
Work Order Status
Current period breakdown
Open38%
In Progress28%
Completed26%
Overdue8%
Asset Health Heatmap
40 assets · live health index
OK
Warn
Crit
Idle
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
32 Healthy
5 Warning
3 Critical
3 Idle
AI + Analytics
Turn raw maintenance data into clear decisions.
Surface trends, high-risk assets, and recurring issues before they escalate. Give leaders the context they need to act fast.
- Detect recurring failure patterns and reduce reactive work.
- Track costs per asset, site, and maintenance category.
- Ship weekly summaries to management automatically.
AI Signal
Maintenance Risk Score
Weekly Summary
Auto-generated
Compliance Readiness
Audit-ready logs
Failure Pattern Detection
Active monitoring
Ready to modernize maintenance operations?
Launch Mechaisens and bring assets, fleet, and procurement into a single live command center.